Privacy Policy

Protecting your privacy matters to us. The owner of this website, trading as Omilyon and identified in full in our Terms of Use, is the controller of any personal data collected through this website (the "Website"). This Policy explains what information we collect when you get in touch with us, why, and what rights you have over it. We process your data in line with the General Data Protection Regulation (GDPR) and Greek data protection law.

We may update this Policy from time to time; please check back occasionally for changes.

What personal data we collect

We don't use tracking or analytics on this Website, so the only personal data we collect is what you choose to give us:

You fill in our enquiry form: Your name, organisation, email, a short description of your planned gathering, timing, location, expected number of participants, and any notes you add
We correspond by email, phone, or online meetings: Your name, contact details, organisation, and whatever we discuss
A project goes ahead: Invoicing details and project-related correspondence

Independently of the above, our web server automatically logs some basic technical data on every visit (IP address, browser type, timestamps) — this is standard practice for any website, used only to keep the site running securely, and isn't linked back to you personally.

If you mention someone else in your message — a colleague or co-organiser, for example — please make sure they're comfortable with that. And it's on you to keep the details you give us accurate; if anything changes, just let us know.

Special categories of data

We don't ask for sensitive data such as health information, religious beliefs, or similar, and it's not something we need. If you share it with us anyway, we'll only use it with your explicit consent or where the law requires it of us.

Children

Our services are aimed at professionals and organisations, not children, and we don't knowingly collect data from anyone under 18.

Why we process your data, and on what basis

Responding to your enquiry and setting up an introductory chat: Our legitimate interest in responding to people who contact us
Discussing and scoping a potential project with you: Steps you've asked us to take before entering into a contract
Delivering a project once it's confirmed — including coordinating with participants, venues, speakers, or partners as needed to make your gathering happen: Performance of our contract with you
Keeping invoicing and tax records if a project goes ahead: A legal obligation under Greek accounting and tax law

We never pass your data on for someone else's marketing or commercial use.

Who we share it with

Our own team, bound by confidentiality.
Our email provider, simply to receive the messages you send us.
If a project goes ahead, any specialist partners, venues, or suppliers genuinely needed for it — and only with your knowledge.
Public authorities, if we're legally required to.

We don't sell personal data, full stop.

Where your data is processed

We work with a number of service providers to help us operate. Should any of them happen to be based outside the European Economic Area, we make sure your data continues to be handled with the same level of care, and in line with applicable data protection law.

Cookies

This Website uses cookies. Cookies that are strictly necessary for the Website to function are used without requiring your consent; any other cookies are used only with your consent, which you're free to withdraw at any time.

You can manage or delete cookies at any time through your browser settings.

Keeping your data safe

We take reasonable steps to keep your data secure and protect it from unauthorised access or loss, proportionate to how little we actually hold — this is essentially a contact form, not a database. That said, no method of transmission over the internet is ever 100% secure, so we can't offer an absolute guarantee.

How long we keep it

If an enquiry doesn't turn into a project, we keep the correspondence for about a year, then delete it. If it does turn into a project, we keep related records for as long as the relationship lasts, plus whatever period Greek tax law requires afterwards (currently up to five years). We don't hold on to anything longer than necessary.

Your rights

You have the right to:

Know what we hold and access it — ask what data we have about you and get a copy.
Correct it — if something's wrong or incomplete.
Have it deleted, or ask us to restrict how we use it, in certain circumstances.
Object to our use of it, or withdraw consent at any time where consent is the basis for processing.
Get it in a portable format, where that applies.
Complain to the Hellenic Data Protection Authority if you think we've got something wrong (Kifisias Ave. 1–3, 115 23 Athens, Tel: +30 210 6475600, contact@dpa.gr, www.dpa.gr).

To use any of these, just email us at info@omilyon.com. We'll get back to you as soon as possible.

Changes

If we make any significant changes to this Policy, we'll update the date below.

Last updated: [DATE]